In law departments that have a number of conference rooms, members of the department often find it nettlesome to manage reservations of those rooms. People reserve a room, and then cancel or shorten their time. Others plan to use their office but an extra person or two shows up so they need a place to meet on short notice. Conference rooms are turned into war rooms or storage depots. Efficient and effective allocation of conference rooms becomes especially important where lawyers sit open plan.
Software lets a law department handle all reservations of conference rooms online. The software can even segregate the conference rooms by size and allow someone to search for an available room within a given timeframe. Software has access rights, so that only some people can reserve certain rooms or any room at all (See my posts of April 8, 2005: posted rules in meeting rooms; and July 29, 2007: six tips for meetings.).